“The most functionally advanced
asset management solution.
The most complete service
offering.
The highest levels of
client service.
No other company
or system goes so far,
yet never
leaves service or quality behind.”
Planned Maintenance Features
| Programme / contract hierarchy | Programmes |
| Contracts | |
| Sub-contracts | |
| Phases | |
| Assets | |
| Work items | |
| Drill down from programme to tasks | |
| Programme / contract dashboard | Budgeted Costs |
| Forecast Costs | |
| Planned start /end | |
| Actual start / end | |
| Other KPIs | |
| Contract characteristics | General contract information |
| Tendered or partnered | |
| Multi year budgets | |
| General budget codes & costs | |
| Budgets by period | |
| Roles | |
| Assigned Schedules of Rates | |
| Notes | |
| Multiple Schedules of Rates | Internal or partner |
| Archetype based | |
| VAT bands | |
| Warranties | |
| User defined workflow | Multiple workflows |
| User profile and / or activity based | |
| Work-tray managed | |
| Optional sign-off points on key activities | |
| User and management alerts | |
| Schedule of Work creation | Using asset characteristics |
| Using stock condition data | |
| Using investment forecasts | |
| Using decency / quality standards | |
| Using planned programme dates | |
| Integrated with MS Project | Automated Gantt Chart creation |
| Import and Export to MS Project | |
| Tender Management | Tender Issue |
| Tender returns & recording | |
| Tender Award and actual price adjustment | |
| Variation Management | Cost |
| Time | |
| Work | |
| Type based coding for KPI reporting | |
| Valuations & Payments | Partial or full valuation |
| Payments for work done or on account | |
| Pain and gain | |
| Warnings | Presence of asbestos |
| Contract overdue or over budget | |
| Tenure change | |
| Generic rules driven warnings | |
| Completions and Defects | Practical completions |
| Final completions | |
| Defect liability period management | |
| Document management | Document library |
| Automated document / certificate creation | |
| Reporting | Exceptions & alerts |
| Budgets, commitments & actuals | |
| Cashflow | |
| Progress versus plan | |
| KPIs | |
| Client options | Desktop |
| Intranet | |
| Extranet | |
| Integration & interfaces | Automated updating of Asset Management |
| Integrated with Asset Management, Asbestos and Servicing & Inspection | |
| General Ledger | |
| Handheld data collection | Pre-works inspection |
| Variations | |
| Valuations | |
| Completions | |
| Defects |
Executive Dashboard
At the centre of KPM is an executive dashboard which provides a summary of current programmes and projects, showing progress against target dates and budgets. Highlighting exceptions in time or cost, the dashboard has extensive drill down functionality, allowing users to uncover the underlying causes of delays or budget over-runs by clicking from programme level to contract, to schedule of work, to phase, to asset, and even task level, spotting exceptions at every level.
Workflow
KPM includes powerful, user-defined workflow processing. A powerful yet user-friendly design tool lets users define their own workflow templates containing combinations of activities, roles and decision points. When then creating a contract, users may select a workflow template that reflects the actions, responsibilities and controls to be used whilst managing the contract. Once a workflow template has been selected, all contract activity is managed via Work Trays, with associated users prompted to complete actions, to carry out authorisations, or to make decisions. In parallel, the system logs all related interaction, and makes appropriate functionality available only when related checkpoints have been completed. This workflow supports both internal users as well as users from partnering organisations.